Session Update
Make sure your SMART Finance session is ended each day when you leave work. Logging off will protect your database incase of power failure or other problems.
Receipt Entry (Unapplied Receipt)
Always finish the receipt screen. Starting a receipt and subsequently returning to a previous item leaves the started receipt hanging on the end of that deposit. You must remember to return to the open receipt instead of creating another new one.
SMART Finance Budget Lock
SMART Finance can lock your budget to prevent changes. Lock all budget codes except the current revised. Go to Budget Import screen. Query and Find the budget that you want. There will be a column that says Locked. Change it to no and save so that you are able to do your budget changes that are needed. When finished go back and change the status to locked again. This will prevent any unexpected modifications to your historical budget.
1. Use the MC key for miscellaneous compensation, MR key for miscellaneous rents and MA key for miscellaneous awards.
2. Verify the system information for accuracy. Start with the Vendor 1099 Balances screen found in the Accounts Payable/Vendor Set Up menu area. Query for the current year to review the system balances.
3. All 1099 vendors must have an appropriate TIN (tax identification number).
4. Make sure all vendors have the proper address typed in all capitals and no punctuation for mailing purposes.
5. Perfect match requirements are necessary to prevent IRS (Internal Revenue Service) and SSA (Social Security Administration) mismatch errors.
Year End Items
Just a reminder: Avoid printing SMART Finance checks with a date of 06/30/20XX.
If there are any
Reversing JE or Journal Entries that need to be done for Accounts
Payable and Accounts Receivable, make sure to use the xx-206-001 and the
xx-115-001 instead of the control accounts xx-206-000 and xx-115-000.
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